Ideas for the ADAM DMS

to be able to put in notes and info on an A/P check

to be able to put in notes and info on an A/P check  the same as when you do an on-demand check in Accounting.  We have some vendors that require more information on the checks and I have to run those through Accounting so there isn't any history that builds for that vendor like when you do A/P entry.

  • Guest
  • Jan 31 2019
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  • Admin
    John Cowan commented
    09 Apr 20:54

    What type of information do you need to put on the checks.  Please give an example so I can assist you.

    Peggy Matthews

  • Guest commented
    19 Apr 19:53

    Example of things that need to go into the memo  area of an AP check.  I do a child support check to the state each week that has to include the employee's name, ss #, a case #, a remit ID #, and our business name and FEIN.  There is no way to get that onto an AP check so I have to do the checks through the Accounting checks.  That way there is no history; I can't run a vendor status report and list all the checks to the state.  And, there ore other times it would really be nice to have space for "Memo" information

  • Admin
    John Cowan commented
    23 Apr 20:08

    Currently the memo area is being used for the dealerships customer number with the vendor.  So when sending the checks the dealership does not have to manually write their account number on the check.

    Do you print one check per employee that the child support is remitted? Or do you send one check for multiple amounts remitted?

    Peggy Matthews

  • Guest commented
    26 Apr 18:30

    I do print one check for each employee for the child support sent in to the
    state. The information that needs to go with each check for each employee
    is: full name and social security #, case ID#, remittance ID#, and the
    name of our business and our FEIN#. and each of these numbers is atleast 10
    digits. There is no way that all of that will fit into the
    memo/description line for AP checks. Even if you put all that the field
    will let you type, the last third will not print.

  • Admin
    John Cowan commented
    24 May 14:12

    Thank you for the information.

    Would you expect to run each check one at a time and be able to enter that information in the same manner that is done when using the On Demand Checks in Accounting?  Or would you like to see a "Notes" option in the Edit Batch feature?

    Peggy Matthews